B-226343 O/M, MAR 13, 1987
Highlights
IG AND OFFICE OF ENFORCEMENT HAVE DETERMINED THAT THE LEGAL INTERESTS OF THE GOVERNMENT WILL BE ADEQUATELY PROTECTED. B-226343-O/M: THIS IS IN RESPONSE TO YOUR MEMORANDUM DATED FEBRUARY 10. WHICH AUTHORIZES THE DESTRUCTION OF SINGLE FAMILY HOME MORTGAGE INSURED CASE FILES 36 YEARS AFTER THE YEAR IN WHICH THE INSURANCE IS ENDORSED. HUD HAS INDICATED THAT A 12-YEAR RETENTION PERIOD WILL MEET THE DEPARTMENT'S NEEDS FOR INSURED SINGLE FAMILY CASE FILES. WITH THE EXCEPTION OF THOSE RELATING TO THE HOME OWNERSHIP ASSISTANCE FOR LOW AND MODERATE INCOME FAMILIES PROGRAM WHICH WAS ESTABLISHED IN 1968 AND WHOSE FILES HUD HAS DETERMINED MUST BE RETAINED FOR THE LIFE OF THE MORTGAGE PLUS 6 YEARS. SINCE THIS PROGRAM'S FILES ARE INTERMINGLED WITH ALL THE OTHER PROGRAM'S FILES IN RECORDS CENTER STORAGE.
B-226343 O/M, MAR 13, 1987
MISCELLANEOUS TOPICS - FEDERAL ADMINISTRATIVE/LEGISLATIVE MATTERS - ADMINISTRATIVE POLICIES - RECORDS DESTRUCTION - TIME RESTRICTIONS DIGEST: THIS OFFICE HAS NO OBJECTION TO THE ADOPTION AND ISSUANCE OF AN EXCEPTION TO HUD'S RECORD DISPOSITION SCHEDULE 20, ITEM 1.A. PROPOSING TO DISPOSE OF ALL SINGLE FAMILY HOME MORTGAGE INSURANCE CASE FILES INSURED THROUGH 1967 SINCE HUD'S COUNSEL, IG AND OFFICE OF ENFORCEMENT HAVE DETERMINED THAT THE LEGAL INTERESTS OF THE GOVERNMENT WILL BE ADEQUATELY PROTECTED.
REQUEST FOR RECORDS DISPOSITION AUTHORITY; DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT RECORD DISPOSITION SCHEDULE 20, ITEM 1.A. RM-87-10. B-226343-O/M:
THIS IS IN RESPONSE TO YOUR MEMORANDUM DATED FEBRUARY 10, 1987, FORWARDING FOR OUR REVIEW A REQUEST FOR RECORDS DISPOSITION AUTHORITY (SF- 115), SUBMITTED BY THE OFFICE OF INSURED SINGLE FAMILY HOUSING, ASSISTANT SECRETARY FOR HOUSING-- FEDERAL HOUSING COMMISSION, DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, PROPOSING AN EXCEPTION TO HUD'S RECORD DISPOSITION SCHEDULE 20, ITEM 1.A. WHICH AUTHORIZES THE DESTRUCTION OF SINGLE FAMILY HOME MORTGAGE INSURED CASE FILES 36 YEARS AFTER THE YEAR IN WHICH THE INSURANCE IS ENDORSED. UNDER THE PROPOSED EXCEPTION, HUD WOULD BE AUTHORIZED TO DISPOSE OF SINGLE FAMILY CASE FILES INSURED THROUGH 1967.
HUD HAS INDICATED THAT A 12-YEAR RETENTION PERIOD WILL MEET THE DEPARTMENT'S NEEDS FOR INSURED SINGLE FAMILY CASE FILES, WITH THE EXCEPTION OF THOSE RELATING TO THE HOME OWNERSHIP ASSISTANCE FOR LOW AND MODERATE INCOME FAMILIES PROGRAM WHICH WAS ESTABLISHED IN 1968 AND WHOSE FILES HUD HAS DETERMINED MUST BE RETAINED FOR THE LIFE OF THE MORTGAGE PLUS 6 YEARS. SINCE THIS PROGRAM'S FILES ARE INTERMINGLED WITH ALL THE OTHER PROGRAM'S FILES IN RECORDS CENTER STORAGE, HUD WILL TREAT THE POST- 1967 INSURED CASE FILES IN A SEPARATE PROPOSAL.
WE HAVE REVIEWED THE PROPOSED RETENTION PERIOD AND THE SUPPORTING DOCUMENTATION, INCLUDING THE OPINIONS EXPOSED BY HUD'S ASSISTANT GENERAL COUNSEL, HOME MORTGAGE DIVISION, HUD'S DEPUTY IG AND HUD'S OFFICE OF PROGRAM ENFORCEMENT THAT THE PROPOSED EXCEPTION WILL ADEQUATELY PROTECT THE LEGAL INTEREST OF THE GOVERNMENT, AND THEREFORE, WE HAVE NO OBJECTION TO ITS ADOPTION AND ISSUANCE.