B-45109, AUG. 8, 1958
Highlights
TO THE SECRETARY OF THE TREASURY: THIS IS IN REPLY TO LETTER OF MAY 6. CONCERNING THE USE OF A MICROFILM RECORD OF UNITED STATES SAVINGS BONDS WHICH WILL BE PRODUCED AND RETAINED BY THE DIVISION OF DISBURSEMENT. THE PROPOSED PROCEDURE HAS BEEN DISCUSSED WITH SEVERAL OF THE MAJOR AGENCIES AND THEY INDICATE IT IS ACCEPTABLE TO THEM WITH THE UNDERSTANDING THAT THE SERVICING OF REQUESTS FOR BOND INSCRIPTION INFORMATION WILL BE HANDLED PROMPTLY AND NOT CREATE A SERIOUS DELAY IN THIS REGARD. WE BELIEVE THAT THE PLAN PROPOSED WILL BE SATISFACTORY TO THE GREAT MAJORITY OF THE AGENCIES AND WE WILL AMEND OUR REGULATIONS TO PROVIDE THAT THE PROPOSED PROCEDURE MAY BE USED WHEREVER THE DIVISION OF DISBURSEMENT AND THE AGENCY CONCERNED AGREE TO ITS USE.
B-45109, AUG. 8, 1958
TO THE SECRETARY OF THE TREASURY:
THIS IS IN REPLY TO LETTER OF MAY 6, 1958, FROM THE FISCAL ASSISTANT SECRETARY, CONCERNING THE USE OF A MICROFILM RECORD OF UNITED STATES SAVINGS BONDS WHICH WILL BE PRODUCED AND RETAINED BY THE DIVISION OF DISBURSEMENT, INSTEAD OF REQUIRING THE PREPARATION OF BOND ISSUANCE SCHEDULES.
THE PROPOSED PROCEDURE HAS BEEN DISCUSSED WITH SEVERAL OF THE MAJOR AGENCIES AND THEY INDICATE IT IS ACCEPTABLE TO THEM WITH THE UNDERSTANDING THAT THE SERVICING OF REQUESTS FOR BOND INSCRIPTION INFORMATION WILL BE HANDLED PROMPTLY AND NOT CREATE A SERIOUS DELAY IN THIS REGARD.
HOWEVER, CERTAIN AGENCIES MAINTAIN PAYROLL AND BOND RECORDS AT ONE OR MORE CENTRAL LOCATIONS WHILE PROVIDING THAT BONDS BE SENT BY THE DIVISION OF DISBURSEMENT TO THE PROPER FIELD INSTALLATION, E.G., INTERNAL REVENUE SERVICE AT LAWRENCE, MASSACHUSETTS. IN THESE CASES A COPY OF THE BOND ISSUANCE SCHEDULE HAS BEEN FORWARDED TO THE CENTRAL LOCATION FOR ITS RECORDS.
WE BELIEVE THAT THE PLAN PROPOSED WILL BE SATISFACTORY TO THE GREAT MAJORITY OF THE AGENCIES AND WE WILL AMEND OUR REGULATIONS TO PROVIDE THAT THE PROPOSED PROCEDURE MAY BE USED WHEREVER THE DIVISION OF DISBURSEMENT AND THE AGENCY CONCERNED AGREE TO ITS USE.